Who is the source of criminal check data in Poland?
The National Criminal Register (NCR)
What is the process in Poland?
The requesting party will request the check from the ATS or their Zinc account.
- Automated instructions are delivered to the candidate to upload a copy of their ID, some personal details in a dynamic web form, and two specific consent form with a wet signature
- Zinc submits the request to the authorities
- Zinc receives the results (digitally) and provides a signed digital report
- The candidate receives a text to say the process is complete.
What details are required from the candidate to submit the check?
- First Name
- Last Name
- Birth Date
- Consent
- Specific Application form
- Specific Authorization form
Both former are available for the candidate to download a copy, fill in, and upload it at Zinc with their checks.
The Specific Application form can be filled in electronically by the candidate but the specific Authorization form needs to be printed and signed by hand. You can find more information about this here.
What is covered in the criminal check?
The Certificate contains information for all the following criminal convictions or offenses, except those deleted by rehabilitation laws or considered spent:
- Offenses against peace, and humanity, and war crimes
- Offenses against the Republic of Poland
- Offenses against defense capability
- Offenses against life and health
- Offenses against public safety
- Offenses against safety in traffic
- Offenses against the environment
- Offenses against state guarantees
- Offenses against liberty
- Offenses against freedom of conscience and religion
- Offenses against sexual liberty and decency
- Offenses against the family and guardianship
- Offenses against honor and personal inviolability
- Offenses against the rights of the persons pursuing paid work
- Offenses against the functioning of the state and local government institutions
- Offenses against the administration of justice
- Offenses against elections and referenda
- Offenses against public order
- Offenses against the protection of information
- Offenses against the credibility of documents
- Offenses against property
- Offenses against business transactions
- Offenses against the circulation of money and securities
- public sex offenders registry listing the most dangerous sex offenders in Poland
Records on sentences for criminal or fiscal offenses are kept in the register for:
- 5 years from the end of a period of probation or payment of a fine
- 15 years in case of imprisonment of up to 5 years
- 30 years in case of imprisonment of more than 5 years
Records of a person committed to a psychiatric institution are retained for 5 years after a person has been released.
Records on a juvenile person placed in a remand center are deleted after a person is released.
The legal prescription of a sentence varies, depending on the type of offense committed and the sentence pronounced.
What is the expected turnaround time?
25 business days
Period covered by the check:
The records are kept based on the legal prescription and rehabilitation periods applicable for
each type of conviction provided by the local regulations in Poland. All the records are
maintained by the Ministry of Justice.
Privacy statement:
The details contained in this report should not be used as the sole reason for making a decision. Zinc Work Ltd is not liable for any inaccuracies or incompleteness in the information appearing in this report since it is provided to Zinc Work Ltd by third parties. This report has been produced for the purchaser of the report and Zinc Work Ltd will have no liability to loss.