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Compliance
How do I process share code right to work documents?
Prospective employees using the service must select: ‘prove your right to work to an employer’, the individual can then generate a 9-character long share code that can be passed on to an employer which, when entered alongside the individual’s date of birth, enables you to access the information.
The share code will be valid for 90 days from the point it has been issued and can be used as many times as needed within that time.
Employers will not be able to accept or use share codes which begin with the letter ‘R’ or ‘S’ as these are designed for other services.
Where an individual provides you with a share code via Zinc, you must carry out the check by viewing the applicants GOV.UK page in order to obtain a statutory excuse against a civil penalty. You need to save evidence of the GOV.UK page on file.
The online service allows checks to be carried out by video call. You do not need to see physical documents as the right to work information is provided in real time directly from Home Office systems.